How to charge for bookkeeping services

Please include what you were doing when this page came up and the Cloudflare Ray ID found at the bottom of this page. If you’re not sure where to begin, you could join The 6 Figure Bookkeepers’ Club on Facebook; a supportive group where there are no silly questions. There’s also the option of becoming a member of The Institute of Certified Bookkeepers, giving you access to a network of local groups that meet regularly throughout the year. First, you’ll load up your engagement letter into Practice Ignition as a template under the “terms” section. I literally pick a number out of thin air based on feelings.

  • Yes, the workload might be higher, but so is the monthly fee, and your clients will appreciate the breadth of services you can provide.
  • The majority of independent bookkeeper rates or salaries range between $35500 to $61500 per year.
  • You can email the site owner to let them know you were blocked.
  • They now match, confirming that the bank account reconciliation for March is complete.

Make sure you’re invoicing your clients fairly by doing your due diligence. However, don’t downplay your contribution and knowledge throughout the price process. It is the responsibility of professional bookkeepers to manage your accounts on a daily basis, control data input, record financial transactions and tax data, and provide financial summaries.

However, depending on where you live, average salaries can range from $71,500 to $27,500 per year. Managing your own business is no simple task— between juggling inventories, supervising employees, and growing your clientele, business owners have a lot to handle. Having a bookkeeper or accounting team on-hand is one of the most important investments you can make to grow your business. Next, don’t refer to your pricing as a “fee” or “charging by the hour”, always refer to it as “pricing”. This is one important way to remove emotion from pricing your services. In-house accounting, on the other hand, gives you peace of mind knowing that someone you know and trust is handling your books and financials.

Do online bookkeepers make more than freelance bookkeepers?

The price should match the time you expect to spend completing the work each month. Bookkeeper rates vary depending on the business size, industry, and financial services needed. In-house bookkeepers can charge anywhere from $18-23 per hour, with variations depending on experience.

  • It’s easy to see how pricing ties in so closely with other aspects of operating a successful firm.
  • Once you consider your clients and listed your services, let’s start to bundle your services together.
  • When it comes to any kind of job, one of the biggest questions clients would ask you would be, “How much?
  • When you’re just starting out, it might be tempting to determine how much you want to earn per hour and back into your pricing from that point.
  • You end up with clients who respect and value your services.

Once you’ve considered all the factors above, you’ll need to decide whether to charge an hourly rate or per project. The top three states with the highest freelance bookkeeping rates are Massachusetts, Washington, and Maryland, with average hourly rates of $43.57, $40.18, and $39.09, respectively. It’s important to note that the software you use may affect your rate, as some solutions are more expensive than others. Another important factor is your expertise in various accounting software. In general, good cloud-based software makes accounting easier and reduces the hours, allowing you to charge more per hour.

How to Price Bookkeeping Services for Clients of All Sizes

You’ll be able to gauge how much time you think it will take to do their books each month. This initial meeting is helpful before you commit to a price. Another mistake is failing to consider the value of your time. Many firm owners underestimate how long it will take them to complete a project, which can lead format a table to pricing that doesn’t adequately reflect the time and effort involved. If you’re unsure how long a project will take, it’s better to err on the side of caution and quote a higher price than you initially think is necessary. In many cases, customers are willing to pay more for items they believe are valuable.


We’ve rounded up five common pricing strategies and included an overview of some of the advantages and disadvantages of each. You should review your pricing regularly, keeping track of the services you’ve added and whether they justify a price increase. It’s possible you’ll see some of your clients’ businesses grow from one year to the next, suggesting they may have the capacity to pay more for further services. While these conversations can sometimes feel daunting, it’s essential to communicate the value of what you do. Some bookkeepers charge a fixed monthly fee for ongoing services.

Essentially, we get a lump sum of money, and we want to categorize it to see how much each class is making. This will show them which of the six classes is most profitable.

Payment Fees

Consider what’s possible if you increase your revenue two to three times more without working additional hours. You end up with clients who respect and value your services. And, you run your business instead of having your business run you. If basic bookkeeping is all that your company needs at this stage, you’ll need to decide whether to do the bookkeeping in-house or if you should outsource. If you decide to hire and manage a bookkeeper you’ll also have to decide whether the position is part-time or requires full time.

Fixed-fee pricing allows you to increase profit as you increase efficiency—the more efficiently you can work, the greater the profit margin. Still, from state-to-state in the US, there are significant differences. For example, in Massachusetts, in-house bookkeepers earn 20% more than the national average, whereas in Kentucky, they earn 22% less than the national average. I also collect payments through their payment processing system. Payments come in electronically, and when they come in, I apply it to the patient’s balance. I’m never in their physical office, so if someone pays in cash, the office has a system to make a cash deposit to their bank and then record it within the system so I know that it was taken care of.

How Much Does A Bookkeeper Cost For A Small Business?

It’s more comprehensive and suitable for businesses of all sizes, providing a more complete financial picture. This exploration into the different types of bookkeeping is an essential step towards tailoring a financial recording strategy that best supports your business’s growth and success. Think of bookkeeping as the diligent note-taker and accounting as the analyst who interprets those notes to provide insights and guide business strategy. By meticulously tracking every transaction, accurate bookkeeping ensures that business leaders have a clear picture of their financial standing.

Ideally, the clients whose books you review most often should have a lower rate than those that you see on a one-time or annual basis. Monthly and quarterly clients often require less work than those you see once a year because you review their books more often. The American Institute of Professional Bookkeepers (AIPB) certification program is ideal for someone who doesn’t have any formal education in bookkeeping. Certification exam and materials are $610 for nonmembers and $515 for AIPB members. Upon completion of all certification requirements, you’ll earn the designation of Certified Bookkeeper (CB), which you can include on your business cards and marketing materials. That can be really exciting, but it can also be a little…

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